Administrative Assistant Job Description

Administrative Assistant Job Description Administrative Assistant Job Description The administrative assistant job description can differ from company to company but these are the typical duties and responsibilities of the administrative assistant job. Administration support and administrative assistance are key to the efficient operation of a unit, department or company. Administrative assistant jobs are one of the most commonly listed jobs in the employment market and employers are found in a wide range of industries. This job description can easily be adapted for your own needs. ADMINISTRATIVE ASSISTANT JOB DESCRIPTION General PurposePerform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.Main Job Tasks and Responsibilitiesanswer, screen and transfer inbound phone callsreceive and direct visitors and clientsgeneral clerical duties including photocopying, fax and mailingmaintain electronic and hard copy filing systemretrieve documents from filing systemhandle requests for information and dataresolve administrative problems and inquiriesprepare written responses to routine inquiriesprepare and modify documents including correspondence, reports, drafts, memos and emailsschedule and coordinate meetings, appointments and travel arrangements for managers or supervisorsprepare agendas for meetings and prepare schedulesrecord, compile, transcribe and distribute minutes of meetingsopen, sort and distribute incoming correspondencemaintain office supply inventoriescoordinate maintenance of office equipmentcoordinate and maintain records for staff, telephones, parking and petty cash Education and Experiencecomputer skills and knowledge of relevant softwareknowledge of operation of standard office equipment.knowledge of clerical and administrative procedures and systems such as filing and record keepingknowledge of principles and practices of basic office managementKey Competenciescommunication skills - written and verbalplanning and organizingprioritizingproblem assessment and problem solvinginformation gathering and information monitoringattention to detail and accuracyflexibilityadaptabilitycustomer service orientationteamwork You can find more information about the administrative assistant job at Administrative Assistant Job Description Part 2 Administrative Assistant Duties and Responsibilities List Admin assistant duties and responsibilities will differ according to the working environment and department the position is situated in. For a complete list of administrative duties in different working environments including front desk, medical, marketing, HR and sales go to Administrative Assistant Duties